Participation Scholarships

The ACM in conjunction with womENcourage and their sponsors are proud to offer Participation Scholarships to a number of students who present papers or posters at womENcourage. A limited number of participation scholarships will be offered to students who have not had a poster accepted for presentation but who have shown exceptional interest in the relevant fields.  The award amounts are based on the applicant’s zone and not on the actual expense of traveling to attend the conference. Awards amounts are set. The maximum amount of the award is €500 and discussion will not be entered into. Award amounts include the cost of registration to the conference. The applicant must meet the eligibility criteria set out in this document in order to be considered. The applicant must follow all the required procedure listed in this document and furnish the required information in sufficient time in order to be considered eligible. The deadlines are listed on the website.

 

Participation Scholarships 2017 dates:

Participation Scholarships applications due June 12, 2017
Notification of Participation Scholarships acceptance July 14, 2017

Participation Scholarship Applications can be submitted here until June 12th.

 

Participation Scholarships Objectives

The purpose of these participation scholarships to encourage women in the field of computing to:

  • Accelerate in their career through learning from others and asking for help when necessary;
  • Converse with others on how best to manage their work life balance and
  • Meet with their peers in order to build on their networks of expertise.

Eligibility:

  • Applicants must be an undergraduate or postgraduate student in good academic standing in full-time education.
  • The applicant must be currently studying in a European university or equivalent educational institute.
  • The applicant’s field of study should be computing or directly related field.
  • The applicant must not have received a womENcourage grant or participation scholarship in the previous year. If you did not receive a scholarship in 2016 but did in any other year you may apply again this year.
  • The applicant must have a poster or paper accepted womENcourage. Note that a small number of participation scholarships will be awarded to undergraduate student applicants who have not had a poster or paper accepted.
  • In the event of dual authorship each applicant should apply separately for the participation scholarship and will be considered separately.
  • The applicant must provide a curriculum vitae of no more than 2 pages length in pdf format.
  • The applicant’s supervisor or lecturer must fill out the required form. Without this form the applicant may not be considered for the participation scholarship.
  • Applications must be made through the on-line system. Email applications will not be considered.
  • The email address provided by the applicant on the form must be the student’s university email account.
  • The participation scholarship is awarded subject to the applicant carrying out a set number of hours volunteering work for the conference committee.

Application Review Procedures:

  • The applications should be filled in on-line before the closing date. Refer to the website for the closing date. The applications require an abstract indicating the relevance of womENcourage to the applicant.
  • The review process will take approximately one month.
  • Applicants will be notified of the outcome of the review process via email. The date of notification will be indicated on the website.
  • If successful the applicant will be required to furnish bank details and taxation details. It is important to have these details ready in advance as organising bank transfers take time. This information will be required immediately after notification of success of the application. The money will be paid directly into the applicant’s bank account. Cheques will not be provided.
  • It is expected that the participation scholarships will be paid three weeks. The purpose of these participation scholarships to encourage women in the field of computing to:
  • Accelerate in their career through learning from others and asking for help when necessary;
  • Converse with others on how best to manage their work life balance and
  • Meet with their peers in order to build on their networks of expertise.
  • after the final date of the womENcourage Celebration of Women in Computing. WomENcourage will not be held responsible for any delay in receiving the participation scholarship.
  • Funds cannot be advanced.

Requirements

  • If the applicant fails to attend womENcourage for any reason the participation scholarship will not be paid.
  • The applicant must attend all of the dates of the womENcourage and present themselves for both tagged and non-tagged photographs as indicated by the participation scholarship committee.
  • The applicants will be required to sign an attendance form and present national identification with a photograph such as a passport or driver’s licence.
  • It is the applicant’s responsibility to ensure that their visa’s and other travel arrangements have been organised in advance of travelling.
  • Applications for participation scholarship after the closing date will not be entertained.
  • Applicants must sign the authorization to utilise their tagged and untagged images from the event as appropriate for advertisement purposes. The authorization will be provided during the first day of the event.
  • Applicants will be required to carry out a designated task to assist with the conference. Failure to carry out the volunteer work will result in loss of the participation scholarship.

Selection Criteria

The womENcourage Participation Scholarship Committee and the reviewers will review the applications. Each application will be reviewed by at least three reviewers. To ensure fairness an application will not be reviewed by a reviewer from the same country. The reviews of the committee are then reviewed by a further group of reviewers before the final selection of awardees is made. Some points to keep in mind include:

  • Did you apply to present a poster in advance of applying for the participation scholarship?
  • Is your statement of relevance tailored for the womENcourage. Does it focus on the aims and objectives of womENcourage? Consider why you wish to attend this event.
  • Did you fill in all of the fields in the application form? Make sure that each field has the correct information. Does the name on the Participation Scholarship match that of the one on the poster/paper application? Does the name match exactly with the details of your bank account? If you have made any mistake please email the participation scholarship committee.
  • Ask your supervisor if s/he can fill in the recommendation form. If s/he is unavailable during the time period immediately after the closing date you should consider selecting another recommender. Check with your recommender if s/he has filled in their require section after the closing date for applications. The recommender must be from the university of which you are currently a student.

Note: The information in this document is subject to change. Please review the most up to date documentation on the website before final submission of your application. All relevant dates can be found on the website. If you have any further questions please email the participation scholarship committee at .

You can find information about Other Sources of Funding for Research or Attending Conferences here.